Executive Secretary(Dec 2023)

eTech S.C.

eTech S.C.

eTech Blog Post

Executive Secretary(Dec 2023)

Job Summary/Basic Function

An Executive Secretary is a competent professional who supports high-ranking officials by organizing schedules, attending meetings, managing correspondence, and performing various administrative tasks. They possess excellent time-management and organizational skills, proficiency in office software, and a strong understanding of business administration.

Duties & Responsibilities

  • Provides administrative assistance and secretarial services to the Executive Director.
  • Takes and transcribes oral dictation and type complex correspondence, articles, reports and minutes on general, special and technical subjects with a very high degree of proficiency and accuracy.
  • Sort mails delivered to the office; maintains control over incoming and outgoing correspondence and reviews them for the Executive Director’s signature.
  • Screens visitors, clarifies issues whenever possible and schedules appointments always keeping in mind the workload of the Executive Director in any particular day.
  • Arranges staff and higher-level meetings, gathers materials or minutes whenever required.
  • Composes letters, correspondence, reports, etc of complex nature for review and approval by the Executive Director.
  • Maintains files of correspondence and other materials often of a confidential nature.
  • Directs incoming routine letters on own initiative to offices concerned for the necessary action and issues approved ones as required.
  • Locates and extracts information and materials from files and conducts follow up on pending items.
  • Answers and screens telephone calls directed to the Executive Director, take messages and refer callers to the Executive Director or other appropriate staff.
  • Studies, initiates and recommends ways of improving working methods and efficiency.



Additional Skills

  • Public relation (PR) experience and skill is a plus.
  • Excellent time management and ability to multi-task and prioritize work.
  • Proven communication skills.
  • Good interpersonal skills.
  • Attention to detail and problem-solving skills.
  • Flexibility and adaptability.
  • Strong computer skill – database management.
  • Excellent organizational and planning skill.
  • Proficiency in English language is essential





  • Bachelor’s degree in Secretarial Science & Office Management, Management or other related field of study



  • Minimum of two years relevant work experience in office administration


Term of Employment: Permanent

Number required: 1 (one)

What we will offer

  • Attractive salary.
  • Exciting work environment.
  • Capacity building opportunities.
  • Opportunity to work with highly skilled international experts, and be part of a team that provides high-quality services and products.
  • A Great professional career path towards excellence.


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